Track payments, balances, invoices and outstanding accounts in one simple online system.
Fees Manager is built for schools, colleges, nurseries, crèches and day-care centres. Parents can view their child's fees, educators can view fees for their classes, and the admin office can see who paid, who still owes, and what needs attention — without digging through spreadsheets.
Collection by Grade
Access Portals
Parent Portal
Parents view their child's fees
Educator Portal
Educators view class fee status
Admin Dashboard
Finance office controls everything
Late payments, unclear balances, duplicate records, manual capturing and parent queries can quickly overwhelm any school office. Fees Manager gives your team one organised place to manage fee accounts, payments, invoices, reports and controlled access for parents and educators.
Duplicate files, wrong formulas and outdated balances make it difficult to know what is really owed.
Typing learner and parent details by hand can lead to mistakes. Fees Manager allows you to import from a SA-SAMS export spreadsheet to speed up setup and improve accuracy.
Parents can view their child's fees through the Parent Portal, reducing repeated calls and messages to the office.
Educators can use the Educator Portal to view fee information for learners in their own classes, without seeing information they should not access.
View each learner's fee profile, parent details, payment history and current balance — all in one place.
Import learner and parent information from a SA-SAMS export spreadsheet to make setup faster, simpler and more accurate.
Record payments and instantly update outstanding balances. Support for EFT, cash, card, online and exemptions.
Invoice the entire school at once, or per grade, class or selected learner group. Create clear statements for parents and guardians without doing one account at a time.
Quickly identify unpaid accounts by learner, grade, class or group — with a clear visual summary.
Allow parents and guardians to securely view their child's school fees, payments, invoices, statements and outstanding balance.
Allow educators to view fee information for learners in their own classes, helping them understand class fee status while keeping access controlled.
Give admin staff, finance users and educators access only to the areas and learner information they are allowed to view or edit.
Three purpose-built portals so everyone gets exactly what they need — no more, no less.
Admins can manage learner accounts, payments, invoices, reports, user permissions and overall fee status across the entire school.
Parents can view their child's fees, payments, invoices, statements and outstanding balances without needing to phone the school office.
View Parent PortalEducators can view fee status for learners in their own classes, helping with class-level follow-up while protecting sensitive information through access control.
View Educator PortalManage SGB fees, school fund contributions and other levies. Track every account and payment across all grades — from Grade R to Grade 12.
Handle tuition fees, levies and additional billing with ease. Generate professional statements for parents and manage arrears proactively.
Manage student fee accounts across multiple departments or programmes. Track per-student balances, installment plans and payments in real time.
Keep monthly fee billing simple and organised. Track paid and unpaid accounts for each child and send reminders to parents effortlessly.
Replace manual fee books and spreadsheets with one clear online system. Record payments and see outstanding balances at a glance.
Manage parent fee accounts quickly and accurately. Import child details, capture payments and keep your admin organised.
See the difference Fees Manager makes.
Fees Manager understands the reality of South African schools and education centres: limited admin time, busy finance offices, parent queries, educator follow-ups, school fee collections, SA-SAMS data, POPIA responsibilities and the need for simple, practical reporting.
Upload a SA-SAMS export spreadsheet or capture learner details manually. Set up your school in minutes, not days.
Add annual fees, monthly payment plans, discounts, exemptions or opening balances. Set up admin, parent and educator access permissions.
Invoice the whole school, a grade, a class or selected learners, then track payments and outstanding balances in one place.
Start free. No credit card required. Cancel anytime.
7 days · Full access
For growing schools
Give your admin office a clearer, faster way to manage fees — from learner balances to parent queries, educator class views and outstanding reports. Import your existing SA-SAMS learner data, invoice the whole school in minutes, and start tracking payments with confidence.
Interested in Fees Manager for your school? Fill in the form and we'll get back to you.